How to create a day-rate invoice in 90 seconds

Watch a brand new user make a first invoice from start to finish, with a voice-over. The example is a £165 day rate with two hours of overtime and a 20% CIS deduction. Prefer screenshots? See the full step-by-step guide.

The 15 steps in the video

1. 1Welcome to BillMyWeek

   BillMyWeek is an invoice maker for day-rate tradespeople. The video follows a brand new user making a first invoice from start to finish.

2. 2Sign up for the free trial

   Tap Start your free trial and sign up with your email address and a password. It's 14 days free and no card is needed to start.

3. 3Set up your details

   In the one-off setup, add your name, address, phone number and email. They appear at the top of every invoice.

4. 4Add your bank details

   Add the account you want to be paid into, so your client knows where to send the money.

5. 5Enter your day rate

   Enter your day rate (the example uses £165) and the standard hours in a working day (8 by default).

6. 6Check your overtime and weekend multipliers

   Your overtime, Saturday and Sunday multipliers sit just below the day rate, and the app works out your hourly rates from them.

7. 7Switch on CIS if you need it

   If you work under the Construction Industry Scheme, switch CIS on in My details, add your UTR and choose your deduction rate.

8. 8Add your client

   Add the company you work for as a client. It is saved, so you only do this once.

9. 9Start a new invoice

   Click New invoice. Your day rate is already filled in from your settings.

10. 10Pick the client and the week

    Choose the client and the week is filled in for you, Monday to Sunday.

11. 11Enter the hours worked

    Type the hours for each day. Eight hours is a full day at your day rate.

12. 12Add any overtime

    Add any overtime hours and they are charged at your overtime rate. In the example, Friday has two overtime hours.

13. 13Check the CIS deduction and amount payable

    With CIS ticked, the deduction is worked out on labour only, so you can see the amount payable. In the example, £876.56 less a 20% CIS deduction of £175.31 leaves £701.25 payable.

14. 14Save, preview or download

    Save the invoice, then preview it or download the PDF.

15. 15Send your finished PDF

    The finished PDF shows the days, the CIS deduction and the amount payable, ready to send to your client.

Once you're set up, each week is a one-minute job: see the Help & FAQ, or read how to make a weekly day-rate invoice with CIS. You can also try the free day rate calculator and overtime calculator.